In exercise of the powers conferred under Sub-Section (1) (d) of Section 27 read of Chapter V read with Section 20 (d) of Chapter IV of A.P. Private Universities Act 3 of 2016, the Governing Body makes the Statute on the Board of the Studies for Departments in The Apollo University, Chittoor
1.0 Board of Studies (BoS):
1.1 There shall be a Board of Studies (BoS) for each Program or group of Programs in the University.
1.2 The BoS shall be created by the Vice Chancellor and is common for all the undergraduate, postgraduate and research degree programs offered by a department concerned.
1.3 The Vice-Chancellor shall appoint any permanent faculty holding the rank of a Professor / Associate Professor in the department as the Chairperson of BoS. Where no permanent teacher of the rank at least of an Associate Professor with sufficient seniority in the department / an allied discipline is available, the Dean of the School will act as an in charge.
2.0 Constitution of the BoS:
2.1 The BoS shall consists of
(i) Head of the Department – Chairperson
(ii) Two (2) external subject experts representing Academia, Industry and National Research Laboratories
(iii) Two Professors of the Department by rotation
(iv) Two Associate Professors of the Department by rotation
(v) Two Assistant professors of the Department by rotation
(vi) Two (2) student representatives from final year of study
2.2 The members of the BoS shall be appointed by the Vice-Chancellor in consultation with the Dean of the School concerned providing due representation for specializations in the subject and gender. Where the number of teachers in the department is less than four (4), all the teachers will be members of the BoS.
2.3 The term of the Chairperson and other BoS members shall be three (3) years from the date of their nomination, except for the student representative whose term ends with the formal completion of their course of study from which he / she was chosen for the membership of the BoS. A teacher will cease to be a BoS member on superannuation unless and otherwise permitted by the Vice Chancellor to complete his / her term.
2.4 Any person appointed in a vacancy occurring before the expiry of the original term of three years shall be a member of the Board, subject to other provisions, only for the residuary period for which the person whose place he / she has filled would have been a member.
3.0 Joint Board of Studies
There may be a Joint Board of Studies at School level to prepare the curriculum structure and syllabi for the courses offered under Basic Sciences, Faculty Core, Faculty Electives and any other inter departmental courses. These Board shall comprise of
1. Dean of the School – Chair Person
2. Chairman of BoS of all the Programs of the School
3. Subject Experts from the School faculty,
4. Two students from the final year
4.0 Board of Studies:
There should be a Common Board of Studies at University level to prepare the curriculum structure and syllabi for the courses offered under University Core and University Electives.
Board shall comprise of
1. Registrar – Chair Person
2. Deans of the Schools
3. Subject Experts from the University faculty,
4. Two students from the final year.
5.0 Meetings of the BoS:
A. The meeting of the BoS shall be convened ordinarily twice in an academic year by the Registrar of the University. The date(s) for the meeting shall be fixed by the Registrar in consultation with the Chairperson of the BoS concerned, and with the approval of the Vice-Chancellor.
B. The Registrar, under the direction of the Vice-Chancellor, shall issue agenda notice to the Chairman of the BoS informing the date (s) for conduct of BoS at least fifteen (15) days in advance.
C. The quorum for a BoS meeting shall be fifty per cent of the members that constitute the BoS.
D. The Chairperson shall preside over the BoS meeting. If, for any valid reason, the Chairperson is not able to attend the meeting, the Head of the Department will preside over the meeting.
E. The person presiding over the meeting shall record the minutes of the BoS meeting, and send them to the members within 3 days from the meeting date.
F. Any member of the BoS who was present at the meeting may, within
G. 5days of the issue of the minutes, communicate to the Chair Person in writing any correction(s) to the minutes. If the Chairperson is convinced that the objection raised is genuine, he / she may correct the minutes accordingly. Otherwise, it shall be placed at the next meeting.
H. The person presiding over the meeting shall send the final minutes of the BoS meeting to the Registrar within seven (7) days from the meeting date.
I. The Chairperson may, in any exigency, obtain the opinion of the BoS members by circulation on any matter relating to the subject concerned.
J. The Registrar shall submit the approved minutes of the BoS to the next immediate meeting of the Standing Committee of Academic Council / Academic Council for consideration and approval.
6.0 Functions of BoS:
The BoS shall
6.1 Review and update the structure and syllabi of the programs being offered by the department concerned.
6.2 Frame guidelines for the development of learning outcomes, course out comes program out comes and graduate attributes
6.3 Formulate Academic Regulations and recommend them to the Academic Council
6.4 Prescribe academic performance indicators relating to academic standards and, assessment modes for the courses offered by the teaching department in line with requirements as prescribed by professional accrediting agencies.
6.5 Consider and implement the suggestions / guidelines issued by the University Grants Commission and any other Regulatory Authority from time to time on the modernization of the syllabi.
6.6 Recommend to the Academic Council, through the Dean of the School concerned, the introduction of any new program in the subject concerned, its structure, admission criteria, and scheme of Examinations, etc.
6.7 Review the question papers set in the previous year examination(s), the reports of the evaluators on students’ performance, and suggest remedial measures, if necessary, for improving the quality of the question papers and the students’ performance.
6.8 Recommend panel of paper setters and examiners including practical and viva-voce examinations of the subject(s) concerned
6.9 Recommend subject experts, chosen from highly accredited universities / research institutions, as and when required, for nomination to the Selection Committees meant for appointment of faculty in the subject concerned.
6.10 Consider and offer its opinion / recommendation on any matter relating to the subject under its jurisdiction, and referred to it by the Vice-Chancellor / Board of Management / Academic Council / Dean.
