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Introduction

In exercise of the powers conferred under Sub-Section (1)(d) of Section 27 read with Chapter V and Section 20(d) of Chapter IV of the A.P. Private Universities Act 3 of 2016, the Governing Body makes the Statute on the Board of Studies for Departments in The Apollo University.

The Board of Studies (BoS) plays a vital role in maintaining academic excellence, curriculum development, quality assurance, and regulatory compliance across undergraduate, postgraduate, and research degree programs offered by the University.

1.0 Board of Studies (BoS)

1.1 Establishment of BoS

There shall be a Board of Studies (BoS) for each Program or group of Programs in the University.

1.2 Scope and Applicability

The BoS shall be created by the Vice-Chancellor and shall be common for all undergraduate, postgraduate, and research degree programs offered by the concerned department.

1.3 Appointment of Chairperson

The Vice-Chancellor shall appoint any permanent faculty holding the rank of Professor or Associate Professor in the department as the Chairperson of the BoS.

Where no permanent teacher of at least Associate Professor rank with sufficient seniority in the department or allied discipline is available, the Dean of the School shall act as the in-charge Chairperson.

2.0 Constitution of the BoS

2.1 Composition of the BoS

The Board of Studies shall consist of:

  • Head of the Department – Chairperson
  • Two (2) external subject experts representing Academia, Industry, and National Research Laboratories
  • Two Professors of the Department by rotation
  • Two Associate Professors of the Department by rotation
  • Two Assistant Professors of the Department by rotation
  • Two (2) student representatives from the final year of study

2.2 Appointment of Members

The members of the BoS shall be appointed by the Vice-Chancellor in consultation with the Dean of the concerned School, ensuring due representation for subject specializations and gender diversity.

Where the number of teachers in the department is less than four (4), all teachers shall become members of the BoS.

2.3 Term of Membership

The term of the Chairperson and other BoS members shall be three (3) years from the date of nomination, except for student representatives whose term shall end upon formal completion of their course of study.

A teacher shall cease to be a BoS member upon superannuation unless permitted by the Vice-Chancellor to complete the remaining term.

2.4 Vacancy and Replacement

Any person appointed against a vacancy arising before the completion of the original tenure shall remain a member only for the remaining period of the member whose position has been filled.

3.0 Joint Board of Studies

A Joint Board of Studies may be constituted at the School level to prepare curriculum structures and syllabi for courses offered under:

  • Basic Sciences
  • Faculty Core
  • Faculty Electives
  • Interdepartmental Courses

Composition of Joint Board of Studies

  • Dean of the School – Chairperson
  • Chairpersons of BoS of all Programs within the School
  • Subject Experts from the School faculty
  • Two students from the final year

4.0 Common Board of Studies at University Level

There shall be a Common Board of Studies at the University level to prepare curriculum structures and syllabi for courses offered under:

  • University Core
  • University Electives

Composition of the Common Board of Studies

  • Registrar – Chairperson
  • Deans of the Schools
  • Subject Experts from the University faculty
  • Two students from the final year

5.0 Meetings of the BoS

A. Frequency of Meetings

The BoS meeting shall ordinarily be convened twice during an academic year by the Registrar of the University.

The meeting dates shall be finalized by the Registrar in consultation with the Chairperson of the concerned BoS and with the approval of the Vice-Chancellor.

B. Agenda Notice

The Registrar, under the direction of the Vice-Chancellor, shall issue the agenda notice to the Chairperson at least fifteen (15) days prior to the meeting.

C. Quorum

The quorum for a BoS meeting shall be fifty percent of the total members constituting the BoS.

D. Presiding Authority

The Chairperson shall preside over the meeting.

In the absence of the Chairperson, the Head of the Department shall preside over the meeting.

E. Recording of Minutes

The presiding officer shall record the minutes of the BoS meeting and circulate them to all members within three (3) days from the date of the meeting.

F. Corrections to Minutes

Any member present at the meeting may communicate corrections to the minutes in writing within five (5) days from the issue of the minutes.

If the Chairperson finds the objection genuine, the minutes may be corrected accordingly; otherwise, the matter shall be placed before the next meeting.

G. Submission of Final Minutes

The final minutes of the BoS meeting shall be submitted to the Registrar within seven (7) days from the meeting date.

H. Circulation in Emergencies

In cases of urgency or exigency, the Chairperson may obtain the opinion of the BoS members through circulation.

I. Approval Process

The Registrar shall submit the approved minutes of the BoS to the next immediate meeting of the Standing Committee of the Academic Council or Academic Council for consideration and approval.

6.0 Functions of the BoS

The Board of Studies shall perform the following academic and administrative functions:

6.1 Curriculum Review and Development

Review and update the curriculum structure and syllabi of the programs offered by the concerned department.

6.2 Learning Outcomes and Graduate Attributes

Frame guidelines for the development of:

  • Learning Outcomes
  • Course Outcomes
  • Program Outcomes
  • Graduate Attributes

6.3 Academic Regulations

Formulate Academic Regulations and recommend them to the Academic Council.

6.4 Academic Standards and Assessment

Prescribe academic performance indicators, academic standards, and assessment methodologies aligned with professional accrediting agencies.

6.5 Regulatory Compliance

Consider and implement suggestions or guidelines issued by:

  • University Grants Commission (UGC)
  • Regulatory Authorities
  • Accreditation Bodies

for modernization and enhancement of syllabi.

6.6 Introduction of New Programs

Recommend the introduction of new academic programs, including:

  • Program Structure
  • Admission Criteria
  • Examination Scheme

through the Dean of the concerned School to the Academic Council.

6.7 Examination Review and Student Performance

Review previous year question papers, evaluator reports, and student performance data, and recommend remedial measures for improving academic quality and student outcomes.

6.8 Recommendation of Examiners

Recommend panels of:

  • Paper Setters
  • Internal and External Examiners
  • Practical Examiners
  • Viva-Voce Examiners

for the concerned subjects.

6.9 Faculty Selection Support

Recommend subject experts from highly accredited universities and research institutions for nomination to Selection Committees for faculty recruitment.

6.10 Advisory and Recommendation Role

Provide recommendations and opinions on academic matters referred by:

  • Vice-Chancellor
  • Board of Management
  • Academic Council
  • Dean of the School